Archive for September, 2012

FY13 Proposed Bylaws Amendments

Hello Region J!

We have proposed Bylaws Amendments to share with you, our constituents, and we need YOUR feedback!  The Senate is voting on these motions at the meeting in Houston on Saturday, Nov. 10th.  Section Reps, please pass this information on to your sections!  Note that each amendment is summarized below but you can click on the hyperlink to read each amendment in full.  Here is the process we will use :

  • Senators share the motions with the Region participants (post on Senator’s blog) on Sept. 28th
  • Senators will share any further motions and information as it is received
  • Region survey will open on Oct. 1 for all Region SWE members to post their feedback and concerns for each motion–survey will close on November 2nd.
  • Senators will share the motions with Region J leaders and lead discussion during the region council call on Oct. 29th.
  • You will hear the results through the blog by Nov. 20 after we return from Houston!

There are 6 amendments–each is described below.  Please let us know what questions or comments you have on these motions directly through e-mail or through posting a comment on the blog.

S1301: Roberts Rules of Order

  • This amendment will update the SWE bylaws to the current edition of Robert’s Rules that SWE uses to the eleventh edition which was released in September 2011. No major changes have been identified that require additional rules for SWE to adopt.

S1302: Date for determining representation

  • This amendment establishes a common date for determining the number of representatives that both the professionals and collegiates are entitled to elect for the following fiscal year and incorporates the date into the bylaws.
  • Moves the collegiate date from January 31st and the professional date from March 31st to now both be on December 31st.
  • Moving this date, may change the number of representatives some professional sections have (most likely a reduction), but will ensure sections have the final numbers in time for their elections.
  • The December 31st date was the old collegiate date, which was moved to January 31st in FY10.  The bylaws committee was unaware of this process change hence no reference to the January 31st date in the motion.

S1303: Removal of Alternate Senator

  • This amendment removes the alternate senator position from the bylaws.
  • A taskforce looked into the role of alternate senators last year, and this amendment originated there.
  • The original GFIG recommendation when the Senate structure was proposed was for there to not be alternates as they wanted the senate to be a high functioning and accountable body.
  • No clear job description was ever developed for the alternates and thus they were not held accountable for lack of participation.
  • Removing this position could make it harder for the senate to meet quorum and removes the training opportunity it provides for those interested in becoming senators.

S1304: Petition Candidates

  • The amendment changes the petition requirement (for petitioning for an elected society position) from requiring 200 signatures with at least 40 signatures from each of four separate regions to require 200 signatures with no more than 60 from one region or the international member.
  • The current wording is a little confusing and this amendment makes it easier to petition and still maintains the intent of the original wording.
  • The original wording allows for up to 80 signatures from the person’s home region, the new wording reduces this number to 60.

S1305: Collegiate Director Election

  • This amendment changes the appointment of the Collegiate Direction from being someone vetted and nominated by the President Elect and then approved by the BOD to being someone elected by the collegiate section presidents (as are the RCR, RCCE, RCSs).
  • The Collegiate Director candidates would be vetted by the nominating committee as all other Board members (except the special Director) currently are.
  • This amendment removed the potential conflict of interest with having the BOD appoint another voting member of the BOD, however the collegiate section presidents may have less knowledge of what apptitues/qualifications are most needed for the position.

S1306: Nominating Committee Chair

  • This amendment removes the requirement that the nominating committee chair have recently served on the nominating committee.  It also allows the nominating committee chair to serve one more consecutive term than currently allowed (three years total instead of two).
  • The nominating committee only has ten regular members which is a small pool for chair.  This amendment expands the pool of candidates to those with other society level SWE experience.
  • This could mean that future nominating committee chairs won’t have had nominating committee experience.

September 28, 2012 at 4:35 pm Leave a comment

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